Function Venue Accessibility Checklist

An accessible function venue ensures all guests can fully participate in your event. Whether you're planning a wedding, corporate function, or celebration, this checklist helps you evaluate venue accessibility.

Why Accessibility Matters

Inclusion: All guests deserve to participate fully
Legal requirements: Buildings must meet accessibility standards
Demographics: Guests may include elderly, parents with prams, temporary injuries
Dignity: Accessible facilities respect all attendees
Risk management: Reduces liability concerns

Arrival and Parking

Accessible Parking

☐ Designated accessible parking spaces available
☐ Spaces located close to main entrance
☐ Adequate width for wheelchair access from vehicles
☐ Level surface from parking to entrance
☐ Clear signage identifying accessible spaces
☐ Drop-off zone near entrance for those who need it

Transport Access

☐ Accessible taxi or rideshare drop-off point
☐ Public transport options nearby
☐ Safe pathway from transport to venue

Building Entry

Main Entrance

☐ Level access or ramp to main entrance
☐ Ramp gradient suitable for wheelchair users (1:14 or gentler)
☐ Handrails on ramps
☐ Doors wide enough for wheelchairs (minimum 850mm clear opening)
☐ Automatic or easy-to-open doors
☐ No high thresholds or steps at entrance
☐ Well-lit entry area

Alternative Entrances

☐ If main entrance has steps, accessible alternative is clearly signed
☐ Alternative entrance is dignified, not a service entry
☐ Alternative entrance leads to same area as main entrance

Internal Navigation

Pathways

☐ Clear pathways throughout venue (minimum 1000mm wide)
☐ Level flooring or gentle ramps
☐ No tripping hazards (cables, uneven surfaces)
☐ Adequate space between tables and furniture
☐ Door handles at accessible height

Vertical Access

☐ Function rooms on accessible level
☐ Lift access if rooms on upper floors
☐ Lift large enough for wheelchairs
☐ Lift buttons at accessible height with braille
☐ Stairs have handrails on both sides

Signage

☐ Clear, high-contrast signage
☐ Braille or tactile signs where appropriate
☐ Accessible toilet locations clearly signed
☐ Emergency exit routes clearly marked

Function Room

Layout Flexibility

☐ Room can be configured with accessible seating positions
☐ Space for wheelchairs at tables (not added at ends)
☐ Clear sightlines to stage/front from all positions
☐ Dance floor accessible
☐ Stage has ramp access if needed for awards, speeches

Audio-Visual

☐ Hearing loop or induction system available
☐ Microphones available for speeches
☐ Good acoustics (sound doesn't distort)
☐ Lighting can be adjusted as needed

Bathroom Facilities

Accessible Toilets

☐ At least one fully accessible toilet available
☐ Door opens outward or slides
☐ Door can be opened from outside in emergency
☐ Adequate space for wheelchair turning (1500mm x 1500mm)
☐ Grab rails installed correctly
☐ Toilet seat at appropriate height
☐ Accessible sink with knee clearance
☐ Mirror, soap, and towels at accessible height
☐ Emergency alarm in accessible toilet

Location

☐ Accessible toilets on same level as function room
☐ Clear pathway from function room to toilets
☐ Adequate lighting in toilet area

Catering Accessibility

Food Service

☐ Buffet tables at accessible height if buffet service
☐ Staff available to assist with buffet if needed
☐ Menu items clearly labelled for allergens
☐ Dietary requirements can be accommodated
☐ Water and drinks easily accessible

Seating

☐ Chairs without arms available for larger guests
☐ Sturdy seating options
☐ Variety of seating heights if possible

Emergency Procedures

☐ Evacuation plan accommodates guests with disabilities
☐ Staff trained in accessible evacuation
☐ Emergency exits accessible
☐ Visual and audible emergency alarms
☐ Assembly point accessible

Communication and Support

Pre-Event

☐ Venue provides accessibility information on request
☐ Contact available for specific accessibility queries
☐ Venue can advise on local accessibility services

During Event

☐ Staff trained in disability awareness
☐ Staff available to assist guests as needed
☐ Quiet space available if guests need a break

Questions to Ask Venues

When enquiring about conferences, wedding ceremonies, or other events:

Is there level access to the main entrance?
How many accessible parking spaces are available?
Are all function areas on accessible levels?
Is there a fully accessible toilet nearby?
Do you have a hearing loop system?
Can tables be arranged with wheelchair spaces integrated?
Is the stage accessible via ramp?
What's your evacuation procedure for guests with disabilities?

Communicating with Guests

Include accessibility information in event communications:

Note venue accessibility features in invitations
Provide contact for accessibility queries
Ask about access requirements on RSVP
Share parking and entrance information
Offer dietary requirement options

Accessible Venues in Logan

KP Centre in Shailer Park is designed with accessibility in mind:

Level access: No steps to main entrance or function rooms
Accessible parking: Designated spaces close to entry
Accessible bathrooms: Fully compliant facilities
Single level: No lifts or stairs required
Flexible layout: Wheelchair spaces integrated into seating plans
Auditorium One: Up to 350 guests with full accessibility
Auditorium Two: Up to 200 guests with full accessibility
Free parking: 200 spaces with accessible options